If your business has experienced a significant shift in how and where your employees work, you might be looking for the perfect time tracking tool to help you and your team stay productive. That’s why we’ve put together this in-depth Harvest review to share what we’ve learned from integrating with and using one of the industry’s most popular time-tracking solutions.
If you want to get into the weeds to collect all the information you need, and some you may not have even considered, stick around because we’ve got you covered in this comprehensive Harvest review.
An Overview of Harvest Time Tracking
Do you have questions about how your team is spending their time? Are you unsure how much different projects cost in comparison to what they deliver? Are you in the dark about your invoices or billing?
The Harvest App can help you make sense of all that and more through their easily trackable data.
A crucial task when you have employees, especially remote employees, is tracking their worked time. With Harvest, you can set up each job with a timer runs until they finish the work.
Easily integrate several other tools like project management, finance and accounting, issue tracking, customer support, communication, productivity, contracts, proposals, analytics, and more. Harvest offers a full package to help you complete your daily tasks and know that it’s done accurately.
How Do Time Tracking Apps Work?
You can easily access and track the time worked with specific clients, for different tasks, and projects as a whole. You can also easily add notes to each category to organize everything in one place.
Wherever your teams are based, from in-office to remote, you don’t need to concern yourself with micromanaging their time or losing track of what they do each day. Harvest time tracking integrates all of your team logs and stores it in a single, convenient location.
With one quick look, you can see which team members are tracking their time, how many billable hours each person has accrued, and catch any discrepancies between what was assigned, and what was done. The system tells you not only the vital information about how your unit works but provides insight into who is nearing burnout and who may need more work assigned.
Each week, you will have an overview of the number of billable hours for each employee and the coloring changes based on each individual’s workload. The software also provides you with a daily, color-coded breakdown of the week’s assigned work and everything completed. Additionally, you can set up automatic reminders for your employees to remind them to submit their worked hours, and you can approve or deny their timecard.
Harvest Time Tracking Review
Because of its ease of use and comprehensive team insights, Harvest is one of the most popular tracking apps on the market. It’s able to handle relatively complex data requirements while still being pretty user-friendly.
While Harvest comes with the standard tools like time and expense tracking, reporting, analytics, timesheets, and more, it also helps you create more accurate invoices. While it can’t do payroll for you, it can help you quickly review data and make the most of your time.
A few places Harvest shines is when it comes to two of the most important areas in time-tracking: Compliance and Data structure.
It’s suite of useful extensions, apps and integrations make it incredibly easy for your team to stay on top of timesheets and track time wherever they’re working.
The flexibility of it’s configuration, allowing you to structure your data in just about any way you’d like to match up to estimates or other important reports.
Harvest Review: Compliance Features
Timesheets are only useful if your team actually fills them out. This is where Harvest really shines! It makes up for some small gaps in reporting by being easy to use for employees and providing tons of integrations and extensions your team can stay on top of their timesheets; however, they choose to work.
Between their Mac and Windows apps, Mobile Apps, Chrome Extensions, and integrations with major project management platforms, you can put a Harvest widget just about anywhere. From in-house teams to remote workers, you will quickly see how everyone works and what projects they’re doing.
They also feature a useful google calendar integration, making it easier to reference calendar events while filling in timesheets.
As a manager, it’s easy to pull reports or set up timesheet approval workflows to monitor compliance and make sure your team is staying on top of inputting your precious data.
Harvest Review: Data Structure
Harvest makes it easy to customize the way data and projects are structured to match estimates and the operations team’s reporting needs.
The project configuration wizard allows you to set budgets at the project level, or down at the task or person level. Budget by rates or hours, and set projects to time and materials, fixed fee, non-billable and recurring formats.
This is truly one of the most important pieces of what makes Harvest such a fundamentally great tool. The fact that it’s able to be present inside of project management tools through integrations, but can still re-map data to a consistent structure is a key feature that’s worth choosing it for.
Harvest Review: Integration with Parakeeto
Recently Harvest announced it’s official integration with our new tool called Parakeeto, designed to help agencies leverage their time-tracking data to make better decisions, scope projects more quickly and accurately, and improve their profitability.
Harvest users can try it absolutely free on our website.
The integration capabilities are one of Harvest’s greatest strengths. The App supports several different tools so you can personalize it in whatever way you need to progress your business. Check out their integration library to see all their great integrations!
Harvest Review: Best Features
There are many beautiful features with the Harvest app that can help you manage your team, projects and time.
The tools listed in the Harvest Software Review will help you find the most effective ways to pay your teams and charge your clients. The program has standard expense-tracking features that you can record for billing, travel expenses, and any other costs you may often forget to consider. You can even upload and attach receipts! The mobile app makes keeping track of time and expenses on the go easy and fast.
The team management feature gives you visibility on how everyone on your team spends their working time. As new people join your team, you can adjust the capacity for all active people and the number of hours everyone is available and expected to work. This feature comes in handy if you’re concerned that some individuals are over or underworking so you can keep your team at optimal performance.
Are you a big fan of reports that let you see all of your team data in one place? Harvest uses easy bar graphs with color-coded information that allows you to quickly see how everyone is doing and scale the data to read for any time you want.
While Harvest does fall short on reporting a few key metrics like Utilization and project profitability (which they calculate based on hours tracked, not based on capacity) it does enable you to export rich reports that can be manipulated outside of Harvest for more in-depth analysis.
Harvest Review: Prices and Plans
One of the most fabulous things about Harvest for those on the fence is a comprehensive free plan you can use when you get started. If you don’t feel comfortable committing, but you have multiple people who need access for a thorough trial, you can also try the Team account free for 30-days. The differences between the plans are, thankfully, easy to understand.
- Free 30-day trial. Full access to the App and no credit card is required.
- Free for one person and two projects, forever.
- Pro Account is $12, charged per person, per month. For unlimited people and unlimited projects.
- Pro Account is $10.80 charged per person, per month but billed annually. For unlimited people and unlimited projects.
While the prices may be slightly higher than some of the other time-tracking apps on the market, few are as easy to use and implement as Harvest. The versatility of the tracking capabilities and the scheduling tools make this a great choice to fill your business needs.
How to Setup and Use Harvest
The first time you sign in to your Harvest account, you should expect to spend around 15 minutes exploring the apps navigational tools and customizing your specific workspace. Take the time to establish all clients, employees, and projects you will manage through the App and send out invitations.
You can adjust the color-coding that will automatically connect to your projects, so it makes the most sense to you and can be easily understood at a glance. Browse through the different templates for invoices, both standard, and retainer, and input your details to expedite future use.
How the Apps Function
When you log in through the web, you will have all the tools that you need in the interface. You can also download apps for macOS, iOS, and Android, but Windows and Linux users won’t have that option. Downloading the App is perfect for tracking tasks when you’re on the go or offline, but they’re little more than a timer.
As Harvest tracks the time you spend on different tasks, you can keep an eye on the menu bar’s timer for Mac app users. Those who are using Windows or Linux will need to keep the web page open to monitor their time.
If you’re a note-taker, there is a field you can add details to for the task in progress. If you’re working with a team, utilizing this capability can help ensure everyone understands what they are expected to fulfill along the way.
Where to Start
Are you ready to take your business to the next level and finally get a handle on all the different employees, clients, and projects you need to manage? Based on the Harvest review, time tracking isn’t the only thing this program can do, and with the regular influx of new integrations, the value of this App keeps increasing!